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Venue finding

Searching for business meeting venues

Anyone who has ever planned and organized a business meeting, be it for ten, a hundred or a thousand guests, knows how important the selection of a suitable venue is for the success of the event. At the same time, the search for a location can be an extended procedure requiring a lot of precious time.

HelmsBriscoe is the largest provider of venue search services in the world. Since 1992, the Helms-Briscoe company has expanded from just two offices to almost 1000 offices in 38 countries. In 2007 alone, more than 3.35 million overnight stays were booked through the HelmsBriscoe company, placing it at the very top of the companies involved in making bookings for groups at all major hotel chains. The company also offers the best prices for booking hotel capacities. The associates of the HelmsBriscoe company in individual countries have years of experience and extensive knowledge of hotel management or event organisation.

HelmsBriscoe searches for venues and hotels for meetings, conventions, events and motivational meetings of all kinds on the local, national or international levels. The Helms-Briscoe representatives are connected to a unique intranet system, where reports and opinions on all the tried and tested hotels and venues are submitted on a daily basis.

In addition to time savings, the free-of-charge service is certainly HelmsBriscoe’s greatest advantage. All the contracts and financial transactions are effected directly between the client and the hotel, meaning that the client retains complete control over the event. HelmsBriscoe receives payment for their services (a replacement fee) directly from the hotel, so the service is completely free-of-charge for the client.

When you decide to work with HelmsBriscoe, we will first ask you for basic information on the meeting: the desired location and date, the expected number of participants, the number of rooms and premises for meetings required, technical requirements and possible special wishes.

Our job is to find all the hotels and venues that fit your criteria. We will also notify you of any special offers and discounts offered by hotels that could reduce your costs. Your requirements will be entered into an electronic »Request for Proposal« form and sent to the hotels. The hotels are required to submit their answers within 48 hours and these are then pooled in a correlation table and sent to you for review.

We usually make arrangements with the short-listed hotels for an inspection tour to help make your final decision easier. We are available at all times for any additional information on a certain hotel you may require and for searching for better solutions.

When a venue has been selected, we prepare a contract that defines the obligations between the client and the hotel or venue.

When the contract has been reconciled and signed, our work may be done, but of course we are still available to you during the implementation and conclusion phases of the event.

More information on the HelmsBriscoe company is available at the following website:
www.helmsbriscoe.com

HBI Associate in Slovenia:
Natalija Bah Čad
Sales Associate
Go®Mice d.o.o.
Štihova 4
SI-1000 Ljubljana
T: +386 1 430 51 03
F: +386 1 430 51 04
E: apimedica@go-mice.eu